Privacy Notice

Change Summary:

We have added Hubspot as a CRM provider and listed them as a third party processor of certain data.

NOTICE:

V4 Final, Inc. was founded by folks who truly value information and systems security and proper protection of all information – including personal information – for collection, storage, processing, and retention. We strive to be as clear as possible in our communications about how we treat your information and data but also have to follow regulations that demand we make specific disclosures. If anything is unclear here, we encourage you to reach out to us and ask.

Take a look below to understand how we collect, store, process, protect, and disclose personal information that is collected on our website, www.v4final.ai. Note that information and data processed through our services is subject to different processing, which is described in more detail in our services agreements.

Last updated: July 15, 2025

The actions described in this Privacy Notice (the “Notice”) apply when V4 Final, Inc. (referred to in this Notice as “V4”, “we” or “us”) processes the personal information that you provide us via your interaction with this website, whether browsing casually or by sending your information to us for follow up. “Processing” refers to any actions we take on the information, such as collecting it, using it, storing it, or disclosing it to others. As required by regulation, this Notice describes the contexts in which we process your personal information, who else might have access to it, and what rights you can exercise and how to exercise those rights.

V4 operates in the State of Oregon, but does business with clients around the world. Because of that, we have drafted this notice to ensure that you are aware of information relevant to data protections applicable to a wide range of individuals, including those in the European Economic Area, United Kingdon, and California. The Notice is long and complex because it must be for us to meet our legal obligations, but until global politicians make it easy for the rest of us, we’re doing our best. You can always contact us with questions at privacy@v4final.ai.

The Basics

The processing of personal data varies based on the context of your interaction with the V4 commercial website (and not the SaaS application, which is subject to different terms). This context is primarily defined by the scenario that describes the individual in the role listed below. Note that you may qualify as more than one of these types of roles at any time during your ongoing interaction with V4, which may result in a variety of contexts for processing being applicable to you.

The following describes the personal information we may collect, the category and source of such information, the purpose of processing, legal basis of processing, and third parties with whom we share such personal information for each of these contexts.

Individuals: Potential Customers/Website Visitors

Personal Information Processed: Name, business contact information

CCPA Category and Source of Data:

Category: Individual identifiers, electronic identifiers, electronic network information

Source: Individual, web hosting providers Wix and Cloudflare, and productivity SaaS provider, Microsoft.

Purpose of Processing: To provide you with resources and information about our products and services.

Legal Basis for Processing: Consent for those who voluntarily fill out our web forms requesting more information or to join a trial. For all other website visitors, this information is processed to ensure our website is rendered correctly to you and for website analytics and customer relationship management purposes. We may also use this information to advertise, market, or otherwise promote our services to you. We may advertise to you on websites or using email or professional networking or social media platforms. If you opt in to receive marketing communications, V4 may contact you in the future to tell you about new products or services.

We do not sell your personal information.

Third Parties with whom we share personal information: Microsoft, Hubspot, Cloudflare, Wix.

Individuals: Customers

Personal Information Processed: Name, contact information, financial information, and personal information relevant to the advice being sought or business service engaged.

CCPA Category and Source of Data:

Categories: Individual identifiers, customer records, electronic network information

Source: Individual, client or client representative

Purpose of Processing: To provide contracted business services and be paid for such services.

Legal Basis for Processing: Legitimate interest in business operations, including being able to operate the services in accordance with product commitments and to be paid for the provision of those services.

Third Parties with whom we share personal information: Microsoft, Hubspot.

Other Ways We Might Disclose Personal Information

We might disclose personal information in the following circumstances:

To third parties who provide services on our behalf, such as IT hosting providers, email providers and data backup providers, subject to strict contractual terms that protect personal information in accordance with data protection law;
To competent law enforcement, judicial or regulatory authority, or public safety authority if we believe disclosure is required (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person;
To subcontractors, each of which will be listed in this Notice prior to processing personal information;
To other persons or entities if the relevant data subject(s) has provided prior written consent.

International Transfers of Personal Information

V4 Final, Inc. is organized and operates in the state of Oregon in the United States. Personal information will necessarily be transferred to and processed in the United States. Technical, organizational, and management systems have been put in place to safeguard information in accordance with the requirements of the GDPR and UK GDPR. For more information, contact privacy@v4final.ai.

Your Rights

Individuals have the following data protection rights, which are designed to be consistent with the rights expressed under EU and California law:

To access, correct, update or request deletion of your personal information;
To request that we disclose to you the information contained in this Notice;
Access to your personal information, including the specific pieces of personal information that we have about you and information about any automated decision-making and a copy of your personal information in an easily understandable and portable format that you may transmit to another entity;
To object to processing your personal information, ask us to restrict processing of your personal information or request portability of your personal information;
To not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects or similarly significantly affects you;
To opt-out of marketing communications we send you at any time;
To withdraw any previously granted consent at any time;
To lodge a complaint with an appropriate data protection authority or applicable regulatory body (for the state of Oregon, this is the Oregon Department of Justice at https://www.doj.state.or.us/consumer-protection/id-theft-data-breaches/privacy/); and
The right to be free from retaliation for exercising any of these rights.

We respond to all requests received from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.

We may use technology that places electronic network information on your computer, such as a “cookie”, in accordance with the settings you configure regarding cookies. This may include strictly necessary cookies (without which our website would not function), as well as cookies relating to performance, function, and advertising. We may also use third parties, such as Google or Adobe, that use electronic identifies placed on your device to help us measure and improve our content and advertising effectiveness, to collect and analyze information about our website and report on activities and trends. These third party services may also collect information about the use of other web sites, such as showing which website you used to get to us.

Third Parties

We use third parties in the development and operations of our website. You may have also used a third party, such as Google or LinkedIn to reach this page. Third parties that process your information based on your participation at the V4 website are listed above along with the contexts to which they are related. Third parties may have different privacy policies than V4.

Updates

As much as we wish, we cannot make the world stand still when it comes to privacy. Therefore, we may update this Notice from time to time in response to legal, technical, or business developments. When we update our Notice, we will take appropriate measures to inform you. The “last updated” date of this Notice is at the top of this page, along with a summary of the most recent change (if applicable).